Abstract and Presentation Submission Form
Return to Publications page

For more details please see “How to Submit an Abstract” under the “Abstract Submissions” subheading on the internal P&P webpage.

IMPORTANT:
New abstracts must be based exclusively on an approved MESA proposal or submitted or published manuscript.

Stand-alone abstracts (for submission to conferences) will continue to be reviewed on their own merit with one exception. If an abstract is exactly the same as the abstract portion of a previously-approved pen draft, then it will not require P&P review. (The abstract still needs to be submitted online for tracking/reporting purposes. The author must identify this as part of a previously-approved pen draft in the abstract online submission form.)

Abstracts will receive electronic review by a subgroup of P&P Committee reviewers. They are not reviewed in a scheduled P&P meeting.

DEADLINE INFORMATION:

New as of November 2014:
Abstracts that are 500 or more words (excluding figures & tables) or over 2 pages in length (text) will require full committee electronic review. This will take significantly longer than the usual P&P review of shorter abstracts.


Abstracts should be submitted no less than 2 weeks prior to the conference submission deadline.

New proposals (for main P&P review) with abstracts tied to them should be submitted online 8 weeks before the conference submission deadline.

New proposals using both MESA Air and Health data with abstracts to follow should be submitted 10 weeks before the conference (abstract) submission deadline. (These proposals will need to undergo MESA Air P&P review before they can be sent for main P&P review.)


Example: If a conference abstract submission deadline is Tuesday October 16, 2018, a new proposal (with an abstract to be based on it) would be due to P&P by 11:59 pm Pacific Time on Tuesday, August 21, 2018 (8 weeks before the conference submission deadline). After the proposal is approved, the abstract would be due to P&P no later than 11:59 pm Pacific Time on Tuesday, October 2, 2018 (2 weeks before the conference submission deadline). The deadlines are based on calendar weeks - not business weeks.

Note: Deadlines remain as stated regardless of any holidays that may fall on or before them.

While the P&P Committee deadline for abstract submissions is 2 weeks before the conference submission deadline, it is strongly advised that authors submit well before the deadline, in order to allow sufficient time for revisions. There is no guarantee that abstracts submitted after the P&P deadline will be approved prior to the conference deadline.

Questions to answer BEFORE you submit an abstract:

1. Do you have the correct approved MESA proposal number? Below are instructions for checking this online:
https://mesa-nhlbi.org/MesaInternal/Publications.aspx
Select the “Paper Status Information” option a little more than half way down the screen.
Select the “List of MESA Manuscripts with Status and Authorship” option.
This list is originally provided in alphabetical/numerical order by the paper numbers. You can also sort it by first author name.

2. Did you give all Steering Committee (SC)-nominated coauthors the opportunity to contribute to this abstract? For main P&P review, abstract coauthor lists don’t need to match the corresponding proposal author list. However, the P&P Committee would like the first author to give any Steering Committee (SC)-nominated authors the opportunity to contribute to the abstract. Authors should give a SC-nominated author 2-3 days to review an abstract. If you don’t receive a response or an author declines involvement with the abstract, just mention this in the comments section of the abstract online submission form. Only coauthors that have reviewed/approved the abstract should be listed in the abstract author list.

Please make sure you can answer "yes" to both questions BEFORE sending an online abstract submission. A "no" answer to either of the above after an abstract is submitted to P&P, can result in significant delays before review is possible.

IMPORTANT:

If an abstract is based on a pooled/meta-analysis proposal, the committee doesn’t require that the non-MESA coauthors be added to the MESA P&P system (via the New Author Information Form) process. Only the first author for the abstract and MESA coauthors need to be listed in the system (so they are available in the following dropdown menus).



Items marked with * must be completed to submit an abstract.

1. First author name: *

 

2. Abstract coauthors: *

Only include coauthors that contributed to and approved the abstract.

Have you given all Steering Committee-nominated authors the opportunity to contribute to this abstract? Please do so BEFORE completing this abstract submission. Or if the SC-nominated authors have declined involvement in the abstract, please continue and explain under point 8 at the end of this form.

3. Abstract Title: *

4. MESA proposal or manuscript on which your abstract or presentation is based: *

 Please make SURE the above proposal number is correct! Check this box if this abstract is exactly the same as the abstract portion of a previously-approved pen draft.

5. Meeting name, location, dates: *

Meeting name (full name please): *

Meeting location: *

Meeting dates: *

6. Meeting’s submission deadline *

7. Coauthors' approval: *

All coauthors (listed on this abstract) have approved the abstract prior to submission.
Yes *

8. Additional Comments (Please let the P&P Committee know of any pertinent details not discussed above.):


9. Attach an abstract (Word) document and submit. *


Select ‘Browse/Choose File’ to find the document on your computer. Files are to be no larger than 2MB.

IMPORTANT INSTRUCTIONS FOR LARGER ATTACHMENTS EXCEEDING 2MB:
  • Please attach a “dummy” Word file (within the 2MB limit) to the online submission form.
  • After completing the online submission, quickly send the correct P&P Coordinator an email with the complete abstract Word document attached (referencing the related MESA paper number and mentioning that an online abstract was just submitted with a shorter file attached). The correct Coordinator name & email will appear on the screen after a successful online submission has been completed.



  • Your file name will appear next to the ‘Browse’ button above once you’ve successfully attached the Word document.
    IMPORTANT: Select the ‘Submit’ button to complete your submission. (Please only select this once.)